Medical Office
Moving Specialists
Every day your practice is closed costs revenue and patient trust. Our vetted direct-hire crews relocate physician offices, dental practices, and clinics on weekends with the goal of a Monday-morning reopening. Equipment and waiting-room furniture move under the agreed scope; the practice sets records-packing and custody arrangements.
Moving + Storage under one roof, one company, one point of contact Plus free use of moving blankets, wardrobe boxes, and floor protection on every move.
Medical Office Moving: Quick Facts
- Specialties: Physician offices, dental practices, urgent care clinics, medical labs, hospital departments
- Service Areas: San Francisco Bay Area and Phoenix Metro medical corridors
- Scheduling: Weekend and after-hours Phase-Shift deployments to minimize patient disruption
- Disposal: Legacy furniture decommissioning and disposal coordinated as part of the move
- Pricing: Contact us for a free estimate tailored to your practice
- Credentials: USDOT #2551548 | CA License CAL-T190721 | $10M Combined Protection Tower | A+ BBB
- Rating: 4.9/5 average from 2,847+ reviews
- Safety Record: DOT Inspection Record Exceeding the National Average (verify at FMCSA)
Why medical professionals choose us
Your Practice Cannot Afford Extended Downtime
Closed exam rooms mean cancelled appointments, rescheduled procedures, and patients looking for other providers. Our in-house specialists relocate medical offices with a focus on speed, equipment safety, and getting you back to seeing patients.
Weekend and After-Hours Scheduling
We typically move medical offices Friday evening through Sunday, and we sequence the reset so your practice can aim to reopen Monday.
Medical Equipment Handling
Exam tables, dental chairs, imaging units, autoclaves, and lab instruments are inventoried, padded, and transported with manufacturer-recommended care by our white-glove handling team.
Patient Records Planning
Agree patient-file packing, access and custody arrangements with the practice before the move. Your IT team handles electronic records and system access; Ontrack handles the agreed physical relocation of servers and workstations.
Clinical Operational Continuity
The Healthcare Phase-Shift Protocol™
Every hour your practice stays closed is a cancelled appointment. Plan the weekend sequence around your equipment, IT and practice-readiness checks before confirming the reopening date.
IT Infrastructure and Records
- EHR servers disconnected and transport-prepped by your IT team
- Workstations, printers, and network hardware labeled and staged
- Patient-record packing and custody arrangements agreed with the practice
- Filing cabinets and administrative furniture loaded
Diagnostic Equipment and Exam Rooms
- Exam tables, dental chairs, and imaging units custom-padded
- Autoclaves and sterilization equipment braced for transport
- Waiting room, reception, and lobby furniture relocated
- Floor runners laid at both locations to protect clinical flooring
Patient Readiness and Verification
- Equipment placed per your floor plan; your providers verify power and data
- Exam rooms set back up, supplies organized, signage returned to place
- IT team reconnects EHR and runs system checks
- Final walkthrough with practice manager before Monday
Deployment phases are tailored to your practice. Timelines may vary based on equipment volume, building access, and suite complexity.
Schedule Your Phase-Shift Site SurveyMedical campus protocols
Hospital-Affiliated Tower Compliance
Hospital-affiliated medical campuses and private practices often set strict insurance and operational requirements. Our $10M Tower Protection . Facilities set their own Certificate of Insurance requirements, and we issue the COI against the coverage we carry. See how Ontrack Moving® applies these protocols on a security-driven project in our secure office decommissioning case study.
Two-Man Controlled Descent Protocol
Many San Francisco medical buildings sit on steep grades with sub-grade loading docks. Our Two-Man Braking protocol assigns two crew members to control every heavy item on ramps and inclines: one guiding, one braking. This is standard procedure for our in-house teams navigating the hilly topography of the Parnassus area, the Van Ness clinics along Van Ness, and older medical plazas in the Outer Richmond. In Phoenix, sub-grade parking structures at Phoenix-area medical campuses call for the same controlled-descent discipline.
What Our COI Carries
| Combined Protection Tower total | $10,000,000 across policies |
| Commercial auto | Included in the Tower |
| Workers compensation | Included in the Tower |
| Cargo liability | Basic $0.60/lb per article |
| Additional insured endorsement | Subject to policy terms and insurer approval |
| Waiver of subrogation | Subject to policy terms and insurer approval |
| Primary and non-contributory | Subject to policy terms and insurer approval |
| COI delivery | Emailed to building management |
Compare your options
Vetted Direct-Hire Teams vs. Generic Movers
| Generic Movers | Ontrack In-House Specialists | |
|---|---|---|
| Equipment Handling | Standard blanket wrapping | Custom padding per manufacturer specs |
| Scheduling | Weekday only, standard hours | Weekend Phase-Shift deployments |
| Records Handling | No special protocol | practice-led records handling |
| Building COI | May take days | Actual COI and endorsements for facility review |
| IT Coordination | Not included | Server, workstation, EHR coordination |
| Site Survey | Phone estimate only | On-site walkthrough with equipment inventory |
| DOT Safety Record | Unknown or unverified | DOT Inspection Record Exceeding the National Average (verify) |
| Legacy Furniture Disposal | Not offered | Coordinated with the move through our junk removal service |
Ontrack is a licensed carrier (USDOT #2551548), not a broker. Your equipment rides on Ontrack trucks with Ontrack crews.
Healthcare specialties
Medical Office Moving by Practice Type
Physician Offices
Primary care, internal medicine, and specialist practices. Our vetted direct-hire teams relocate exam rooms, waiting areas, and administrative offices as a coordinated unit, tracked against the inventory.
- Exam table and medical furniture handling
- Waiting room and reception setup
- Filing system preservation
Dental Practices
Dental chairs, sterilization equipment, X-ray units, and operatory cabinetry require careful handling. We coordinate with your dental equipment vendor for disconnection and reconnection as needed.
- Dental chair and operatory relocation
- Sterilization equipment transport
- Vendor coordination for specialized equipment
Urgent Care and Clinics
Walk-in clinics and urgent care facilities serve high patient volumes. We plan moves to minimize closure time, handling everything from triage stations to diagnostic equipment with our in-house specialists.
- High-volume facility logistics
- Diagnostic equipment handling
- Phased move options for continuous operation
Medical Labs
Laboratory equipment needs a handling plan based on its inventory and manufacturer instructions. Discuss preparation, packing and placement for centrifuges, analyzers, refrigerated storage and sensitive instruments before the move. The laboratory sets any sample and temperature requirements, with specialist services arranged separately where needed.
- Sensitive instrument transport
- Refrigerated specimen coordination
- Calibration-aware equipment handling
How it works
Four Steps to Relocate Your Practice
Site Survey
We walk through your current and new locations, measure doorways and elevators, document equipment, and identify any access challenges or building requirements.
Equipment Inventory
Inventoried medical equipment is cataloged with handling requirements. We coordinate with your vendors for any specialized disconnection or reconnection needs.
Weekend Move
Our crew arrives Friday evening or Saturday morning. Equipment is padded, loaded, transported, and placed at your new location. The practice sets the records custody and handoff arrangements.
Setup and Verify
Waiting room furniture is arranged, exam rooms are set up, filing systems are placed in order. We do a final walkthrough with you before Monday morning.
DECOMMISSIONING TIP
We manage the disposal of old medical furniture and e-waste as part of the move, with disposal record requirements agreed during planning and the physical removal and disposal responsibilities agreed before booking.
Asset-based carrier advantage
Our Trucks. Our Crews. Our Terminal.
Unlike brokers who hand off your practice to unknown subcontractors, Ontrack owns the infrastructure to move and store medical office assets, and coordinates disposal, under one accountable handling process.
Trucks and Vehicles
Instrument handling planned from manufacturer instructions and the agreed scope
Employee Crews
Direct employees vetted through our hiring process, uniformed, and briefed on medical-office protocols
Legacy Furniture Disposal
Replacing exam tables, waiting room chairs, or outdated cabinetry? We coordinate legacy medical furniture disposal as part of the move. We separate recyclable materials, coordinate e-waste for electronic components, and agree any required disposal records and their providers before removal. Need interim storage? Our secure Hayward warehouse and climate-controlled Peoria facility are available.
What you get
Everything Your Practice Needs for a Smooth Move
Included at No Extra Cost
- On-site survey and equipment inventory
- Custom padding for medical equipment
- Floor runners and door protection
- Actual COI submitted for building review
- Patient-record packing and custody planning with the practice
- Furniture disassembly and reassembly
- Basic equipment liability ($0.60/lb per article under the moving agreement)
Available Add-Ons
- Professional packing and unpacking
- IT equipment moving scheduled around your provider's technical work
- Server and network equipment relocation
- Secure storage
- Phased move coordination (multi-suite)
- Referral for separate third-party protection
- Legacy furniture disposal and e-waste
Who we help
Healthcare Practices We Serve
Private Practices
Solo practitioners and small group practices expanding, downsizing, or relocating to better-trafficked locations. Our vetted direct-hire teams handle the details so you can focus on patient care.
Hospital Systems
Department relocations, administrative office moves, and satellite clinic setups for health systems and private practices.
Dental and Specialist Offices
Orthodontists, oral surgeons, dermatologists, ophthalmologists, and other specialists with equipment that demands careful, calibration-aware transport by white-glove in-house specialists.
4.9/5 Average Rating from 2,847+ Reviews
Yelp
BBB A+
Office and lab moved on separate days to limit downtime
I hired Ontrack Moving for a relocation of both an office and lab space in South San Francisco. Because we had two separate workflows to move, Ontrack provided a staggered relocation. They delivered materials promptly for us ahead of time, so we could prep accordingly. We moved the laboratory on a Saturday, in order to minimize pause in operations. And we completed the office move the following Tuesday. The gentlemen were very hard and fast workers, we were surprised at how quickly they got everything done. Super satisfied with the service provided by the South SF team and have already contracted them for additional work.
Verified on Google
Two-bedroom to three-bedroom in 3 hours
I'm still in awe given how fast and efficient the movers from Ontrack were. Jerome, Alex and Gustavo are super responsive, courteous, honest and careful. They moved my 2bd to 3bd within 3hrs! Even with stairs and heavy furniture. Super satisfied overall! The reservation was easy to setup and they were clear about their move service rates. All in all good rates with great service.
Verified on Google
Communicative, friendly, and professional
Super appreciated the OnTrack team, Alejandro and his partner, who came out to support us with packing for our move and loading the moving container. They were communicative, friendly and professional, and they packed carefully and thoughtfully. Would definitely hire again!
Verified on Google
Service areas
Medical Office Moving in Two Major Markets
San Francisco Bay Area
Medical corridors served from our Hayward headquarters: hospital-affiliated campuses, outpatient clinics, and private practices across the Bay Area. Our San Francisco office moving specialists handle the steep grades and narrow loading zones that define Bay Area medical buildings.
INTERSTATE MEDICAL RELOCATION
Our in-house medical relocation specialists also coordinate direct interstate transfers for healthcare groups moving between CA, AZ, and TX.
Resources for practice managers
Planning Tools for Your Medical Relocation
Office Relocation Playbook
Step-by-step planning guide for practice managers: timelines, equipment checklists, building coordination templates, and IT infrastructure handoff protocols.
Read the PlaybookEmployee Relocation Guide
For physicians and staff moving families between California and Arizona. Covers interstate logistics, school district research, and dual-market housing timelines.
Read the GuideCommercial Moving Services
Full overview of our commercial relocation capabilities including COI processing, after-hours scheduling, and IT coordination for practices of all sizes.
View Commercial ServicesWhite-Glove Equipment Handling
Our white-glove service provides the precision handling that sensitive medical instruments, fine art, and high-value assets require.
Learn About White-GloveCommon questions
Medical Office Moving FAQs
Ontrack Moving® inventories the medical equipment in scope before the move, noting manufacturer handling guidelines, weight, and dimensions. Exam tables, imaging units, and lab instruments receive custom padding and bracing. We coordinate with your equipment vendors when specialized disconnection or reconnection is required. Agree any item-level tracking or handoff records and their providers before moving day.
Yes. Ontrack Moving® schedules weekend and after-hours moves as the standard recommendation for medical offices. We typically schedule Friday evening through Sunday around the reopening target your practice sets. We work with building management at both locations to arrange freight elevator access and loading dock availability during off-hours.
Ontrack supplies Certificates of Insurance reflecting the actual coverage and endorsements for medical buildings, hospital campuses and professional complexes. The $10M Combined Protection Tower spans multiple business policies. Send the facility requirements early for review; requested endorsements depend on the policies and insurer approval. Equipment liability is separate under the moving agreement.
Plan patient-record packing, access and handoff responsibilities with the practice before the move. Confirm who retains custody, how files will be identified and which records or handling logs are required in the written scope. Your IT team handles electronic records and system access; include the agreed physical handling of servers and workstations in the move plan.
Ontrack Moving® quotes medical office moves from a free on-site survey rather than a phone estimate. Final charges will be based on actual labor time, materials used, access conditions, scope changes, waiting time, and any additional services requested or required to complete the move. Costs depend on several factors: practice size and suite count, equipment volume and complexity, floor access at both locations, distance between your current and new office, and whether weekend or after-hours scheduling is needed. Specialty equipment like imaging units or dental chairs may require additional handling coordination. Contact us for a free estimate tailored to your practice.
Ontrack Moving® is an asset-based medical office mover, which means healthcare logistics stay in house: equipment handling protocols, practice-led records handling, weekend scheduling to minimize patient disruption, and COI requirements for medical buildings. Ontrack Moving serves both the San Francisco Bay Area and Phoenix Metro with USDOT #2551548 authorization, $10M Combined Protection Tower, California license CAL-T190721, and a 4.9/5 rating from 2,847+ reviews.
Ontrack Moving® recommends scheduling 4 to 6 weeks in advance for most medical office relocations. This allows time for a thorough site survey at both locations, a complete equipment inventory, building management coordination for freight elevator and loading dock access, and IT infrastructure planning. Complex moves involving imaging equipment, multi-suite practices, or phased relocations may benefit from 6-8 weeks of lead time.
Ontrack carries a $10,000,000 Combined Protection Tower across multiple business policies, including building and premises liability. The facility reviews the actual COI and any requested endorsements; availability depends on the policies and insurer approval. Basic equipment liability is $0.60 per pound per article under the applicable moving agreement. Ontrack does not sell additional insurance or valuation; ask about a third-party referral and review that provider's terms separately.
Yes. Ontrack Moving® coordinates legacy medical furniture disposal as part of the move. We separate recyclable materials, coordinate e-waste disposal for electronic components, and agree any required disposal records and their providers before removal. Agree the disposal route, provider responsibilities and required records in the written scope.
