Medical Office
Moving Specialists
Every day your practice is closed costs revenue and patient trust. Our vetted direct-hire crews relocate physician offices, dental practices, and clinics on weekends so you reopen Monday morning. Equipment inventoried, records secured, waiting rooms set up and ready for patients.
Moving + Storage under one roof, one company, one point of contact Plus complimentary moving blankets, wardrobe boxes, and floor protection with every move.
Medical Office Moving: Quick Facts
- Specialties: Physician offices, dental practices, urgent care clinics, medical labs, hospital departments
- Service Areas: San Francisco Bay Area (UCSF, Stanford, Kaiser corridors) and Phoenix Metro (Banner Health, Mayo Clinic, HonorHealth)
- Scheduling: Weekend and after-hours Phase-Shift deployments to minimize patient disruption
- Disposal: Up to 10,000 lbs legacy furniture decommissioning and disposal at our Hayward terminal
- Pricing: Contact us for a free estimate tailored to your practice
- Credentials: USDOT #2551548 | CA License CAL-T190721 | $10M general liability | A+ BBB
- Rating: 4.9/5 average from 2,847+ verified reviews
- Safety Record: 0% DOT Out-of-Service Rate (verify at FMCSA)
Why medical professionals choose us
Your Practice Cannot Afford Extended Downtime
Closed exam rooms mean cancelled appointments, rescheduled procedures, and patients looking for other providers. Our in-house specialists relocate medical offices with a focus on speed, equipment safety, and getting you back to seeing patients.
Weekend and After-Hours Scheduling
We typically move medical offices Friday evening through Sunday, so your practice can reopen Monday. No missed patient appointments, no lost revenue days.
Medical Equipment Handling
Exam tables, dental chairs, imaging units, autoclaves, and lab instruments are inventoried, padded, and transported with manufacturer-recommended care by our white-glove handling team.
HIPAA-Aware Records Transport
Physical patient files and charts are packed in sealed, labeled bins. We coordinate with your IT team for electronic health records infrastructure and server relocation.
Clinical Operational Continuity
The Healthcare Phase-Shift Protocol
Every hour your practice stays closed is a cancelled appointment. Our three-phase weekend deployment is designed to minimize disruption and keep your Monday schedule intact.
IT Infrastructure and Records
- EHR servers disconnected and transport-prepped by your IT team
- Workstations, printers, and network hardware labeled and staged
- Physical patient records sealed in HIPAA-aware custody bins
- Filing cabinets and administrative furniture loaded
Diagnostic Equipment and Exam Rooms
- Exam tables, dental chairs, and imaging units custom-padded
- Autoclaves and sterilization equipment braced for transport
- Waiting room, reception, and lobby furniture relocated
- Floor runners laid at both locations to protect clinical flooring
Patient Readiness and Verification
- Equipment placed per your floor plan, power and data verified
- Exam rooms set up, supplies organized, signage installed
- IT team reconnects EHR and runs system checks
- Final walkthrough with practice manager before Monday
Deployment phases are tailored to your practice. Timelines may vary based on equipment volume, building access, and suite complexity.
Schedule Your Phase-Shift Site SurveyMedical campus protocols
Hospital-Affiliated Tower Compliance
Medical campuses affiliated with UCSF, Stanford Health, Sutter Health, Banner Health, and Mayo Clinic enforce strict insurance and operational requirements that generic movers cannot meet. Our $10M Tower Protection satisfies COI thresholds at virtually every hospital-affiliated professional building in the Bay Area and Phoenix Metro. See how Ontrack Moving® applies these protocols on a security-driven project in our secure office decommissioning case study.
Two-Man Controlled Descent Protocol
Many San Francisco medical buildings sit on steep grades with sub-grade loading docks. Our Two-Man Braking protocol assigns two crew members to control every heavy item on ramps and inclines: one guiding, one braking. This is standard procedure for our in-house teams navigating the hilly topography around UCSF Parnassus, the Sutter clinics along Van Ness, and older medical plazas in the Outer Richmond. In Phoenix, sub-grade parking structures at Banner Estrella and HonorHealth Scottsdale Shea require the same controlled-descent discipline.
Campus COI Requirements We Meet
| UCSF Medical Center | Covered |
| Stanford Health Care | Covered |
| Kaiser Permanente | Covered |
| Sutter Health / CPMC | Covered |
| Banner Health | Covered |
| Mayo Clinic Scottsdale | Covered |
| HonorHealth | Covered |
| Dignity Health Arizona | Covered |
Compare your options
Vetted Direct-Hire Teams vs. Generic Movers
| Generic Movers | Ontrack In-House Specialists | |
|---|---|---|
| Equipment Handling | Standard blanket wrapping | Custom padding per manufacturer specs |
| Scheduling | Weekday only, standard hours | Weekend Phase-Shift deployments |
| Records Handling | No special protocol | HIPAA-aware sealed transport |
| Building COI | May take days | Fast COI turnaround, $10M coverage |
| IT Coordination | Not included | Server, workstation, EHR coordination |
| Site Survey | Phone estimate only | On-site walkthrough with equipment inventory |
| DOT Safety Record | Unknown or unverified | 0% Out-of-Service (verify) |
| Legacy Furniture Disposal | Not offered | 10,000 lbs capacity at Hayward terminal |
Ontrack is a licensed carrier (USDOT #2551548), not a broker. Your equipment never leaves our custody.
Healthcare specialties
Medical Office Moving by Practice Type
Physician Offices
Primary care, internal medicine, and specialist practices. Our vetted direct-hire teams relocate exam rooms, waiting areas, and administrative offices as a coordinated unit so nothing gets separated or misplaced.
- Exam table and medical furniture handling
- Waiting room and reception setup
- Filing system preservation
Dental Practices
Dental chairs, sterilization equipment, X-ray units, and operatory cabinetry require careful handling. We coordinate with your dental equipment vendor for disconnection and reconnection as needed.
- Dental chair and operatory relocation
- Sterilization equipment transport
- Vendor coordination for specialized equipment
Urgent Care and Clinics
Walk-in clinics and urgent care facilities serve high patient volumes. We plan moves to minimize closure time, handling everything from triage stations to diagnostic equipment with our in-house specialists.
- High-volume facility logistics
- Diagnostic equipment handling
- Phased move options for continuous operation
Medical Labs
Laboratory equipment demands precision handling. Centrifuges, analyzers, refrigerated storage, and sensitive instruments are transported with vibration-conscious care and climate awareness.
- Sensitive instrument transport
- Refrigerated specimen coordination
- Calibration-aware equipment handling
How it works
Four Steps to Relocate Your Practice
Site Survey
We walk through your current and new locations, measure doorways and elevators, document equipment, and identify any access challenges or building requirements.
Equipment Inventory
Every piece of medical equipment is cataloged with handling requirements. We coordinate with your vendors for any specialized disconnection or reconnection needs.
Weekend Move
Our crew arrives Friday evening or Saturday morning. Equipment is padded, loaded, transported, and placed at your new location. Records stay in your custody chain throughout.
Setup and Verify
Waiting room furniture is arranged, exam rooms are set up, filing systems are placed in order. We do a final walkthrough with you before Monday morning.
DECOMMISSIONING TIP
We manage the certified disposal of old medical furniture and e-waste via our Hayward terminal, ensuring your previous facility meets all lease-end requirements. Up to 10,000 lbs per project, handled by our in-house team with documented handling procedures. No third-party handoffs.
Asset-based carrier advantage
Our Trucks. Our Crews. Our Terminal.
Unlike brokers who hand off your practice to unknown subcontractors, Ontrack owns the infrastructure to move, store, and dispose of medical office assets under one accountable handling process.
Trucks and Vehicles
Air-ride equipped fleet for vibration-sensitive diagnostic tools
Employee Crews
Professionally screened, uniformed, trained for medical environments
Hayward Terminal: Legacy Furniture Disposal
Replacing exam tables, waiting room chairs, or outdated cabinetry? Our Hayward warehouse handles up to 10,000 lbs of legacy medical furniture disposal per project. We separate recyclable materials, coordinate e-waste for electronic components, and provide documentation for your records. Need interim storage? Our secure, monitored Hayward warehouse and climate-controlled Peoria facility are available.
What you get
Everything Your Practice Needs for a Smooth Move
Included at No Extra Cost
- On-site survey and equipment inventory
- Custom padding for medical equipment
- Floor runners and door protection
- COI for building management ($10M coverage)
- Sealed bins for patient records
- Furniture disassembly and reassembly
- Basic liability coverage ($0.60/lb per item)
Available Add-Ons
- Professional packing and unpacking
- IT infrastructure disconnection and setup
- Server and network equipment relocation
- Secure, monitored storage
- Phased move coordination (multi-suite)
- Additional valuation protection
- Legacy furniture disposal and e-waste
Who we help
Healthcare Clients We Serve
Private Practices
Solo practitioners and small group practices expanding, downsizing, or relocating to better-trafficked locations. Our vetted direct-hire teams handle every detail so you can focus on patient care.
Hospital Systems
Department relocations, administrative office moves, and satellite clinic setups for health systems like Banner Health, Kaiser Permanente, Stanford Health, and UCSF.
Dental and Specialist Offices
Orthodontists, oral surgeons, dermatologists, ophthalmologists, and other specialists with equipment that demands careful, calibration-aware transport by white-glove in-house specialists.
4.9/5 Average Rating from 2,847+ Reviews
Yelp
BBB A+
Project management across multiple locations
Nelson and team are rock stars! I cannot say enough good things about their dedication to providing good service (they were so careful and diligent), solid project management (it was a complex delivery from SF to Cal Poly SLO), great communication (text updates, we face-timed), and friendly too. My friend in SF that they picked up from was so pleased with how careful and friendly they were she plans to use them for her own move coming up as well.
Verified on Google
Two-bedroom to three-bedroom in 3 hours
I'm still in awe given how fast and efficient the movers from Ontrack were. Jerome, Alex and Gustavo are super responsive, courteous, honest and careful. They moved my 2bd to 3bd within 3hrs! Even with stairs and heavy furniture. The reservation was easy to setup and they were clear about their move service rates. All in all good rates with great service.
Verified on Google
Communicative, friendly, and professional
Super appreciated the OnTrack team, Alejandro and his partner, who came out to support us with packing for our move and loading the moving container. They were communicative, friendly and professional, and they packed carefully and thoughtfully. Would definitely hire again!
Verified on Google
Service areas
Medical Office Moving in Two Major Markets
San Francisco Bay Area
Medical corridors served from our Hayward headquarters: UCSF Medical Center, Stanford Health Care, Kaiser Permanente facilities, Sutter Health clinics, and private practices across the Bay Area. Our San Francisco office moving specialists handle the steep grades and narrow loading zones that define Bay Area medical buildings.
Phoenix Metro Area
Healthcare corridors served from our Peoria office: Banner Health network, Mayo Clinic Scottsdale, HonorHealth facilities, Dignity Health Arizona, and private practices across the Valley. The Peoria Terminal serves as a thermal staging buffer for sensitive diagnostic equipment during summer transfers.
INTERSTATE MEDICAL RELOCATION
Our in-house medical relocation specialists also coordinate direct interstate transfers for healthcare groups moving between CA, AZ, and TX, utilizing the Peoria Terminal as a thermal safety buffer for sensitive diagnostic equipment.
Resources for practice managers
Planning Tools for Your Medical Relocation
Office Relocation Playbook
Step-by-step planning guide for practice managers: timelines, equipment checklists, building coordination templates, and IT infrastructure handoff protocols.
Read the PlaybookEmployee Relocation Guide
For physicians and staff moving families between California and Arizona. Covers interstate logistics, school district research, and dual-market housing timelines.
Read the GuideCommercial Moving Services
Full overview of our commercial relocation capabilities including COI processing, after-hours scheduling, and IT coordination for practices of all sizes.
View Commercial ServicesWhite-Glove Equipment Handling
Our white-glove service provides the precision handling that sensitive medical instruments, fine art, and high-value assets require.
Learn About White-GloveCommon questions
Medical Office Moving FAQs
We inventory every piece of medical equipment before the move, noting manufacturer handling guidelines, weight, and dimensions. Exam tables, imaging units, and lab instruments receive custom padding and bracing. We coordinate with your equipment vendors when specialized disconnection or reconnection is required. Each item is tracked from your current location to its designated spot in the new office.
Yes. Weekend and after-hours moves are our standard recommendation for medical offices. We typically schedule Friday evening through Sunday so your practice can reopen Monday morning without missing patient appointments. We coordinate with building management at both locations to secure freight elevator access and loading dock availability during off-hours.
Yes. We provide Certificates of Insurance with fast turnaround for medical office buildings, hospital campuses, and professional complexes. Our $10M general liability coverage for building and property protection meets or exceeds the requirements at most healthcare facilities in the Bay Area and Phoenix Metro. We send the COI directly to your building management or property management team.
We take a HIPAA-aware approach to all records transport. Physical patient files and charts are packed in sealed, labeled bins that remain in your custody chain throughout the move. Filing cabinets are transported upright to maintain organizational integrity. For electronic health records, we coordinate with your IT team for server and workstation disconnection, transport, and reconnection at the new location.
Medical office moving costs depend on several factors: practice size and suite count, equipment volume and complexity, floor access at both locations, distance between your current and new office, and whether weekend or after-hours scheduling is needed. Specialty equipment like imaging units or dental chairs may require additional handling coordination. Contact us for a free estimate tailored to your practice.
The best medical office moving company understands healthcare logistics: equipment handling protocols, HIPAA-aware document transport, weekend scheduling to minimize patient disruption, and COI requirements for medical buildings. Ontrack Moving serves both the San Francisco Bay Area and Phoenix Metro with USDOT #2551548 authorization, $10M general liability, California license CAL-T190721, and a 4.9/5 rating from 2,847+ verified reviews.
We recommend scheduling 4-6 weeks in advance for most medical office relocations. This allows time for a thorough site survey at both locations, a complete equipment inventory, building management coordination for freight elevator and loading dock access, and IT infrastructure planning. Complex moves involving imaging equipment, multi-suite practices, or phased relocations may benefit from 6-8 weeks of lead time.
We carry $10M in Tower Protection that meets COI requirements at major hospital-affiliated towers including UCSF, Stanford Health, Kaiser Permanente, Sutter Health, Banner Health, Mayo Clinic, HonorHealth, and Dignity Health campuses. This coverage protects the building and property during your relocation. Basic household goods protection is $0.60/lb per item; additional valuation protection is available.
Yes. Our Hayward terminal handles up to 10,000 pounds of legacy medical furniture disposal per project. We separate recyclable materials, coordinate e-waste disposal for electronic components, and provide documentation for your records. This is handled entirely by our in-house team with no third-party handoffs, keeping your handling documentation intact.
