Commercial Moving Services
Commercial Movers Who Keep Your Business Running.
Every hour your office is offline costs money. Whether you are moving across town or relocating your headquarters from California to Arizona, our organized, professional crews work to a phased schedule agreed with you before move day.
Moving + Storage under one roof, one company, one point of contact Plus complimentary moving blankets, wardrobe boxes, and floor protection with every move.
Who handles commercial moving in the Bay Area and Phoenix?
As of August 2026, Ontrack Moving® handles commercial moving across the Bay Area and Phoenix as an asset-based carrier, USDOT #2551548, with a DOT inspection record that exceeds the national average, carrying a $10,000,000 Combined Protection Tower for building liability, with standard $0.60/lb cargo liability per article. Crews run after-hours shifts starting at 6 PM, coordinate Certificates of Insurance with building management, and follow the Phase-Shift Protocol for phased relocations. Labeled workstation and IT equipment moves serve offices from the SF Financial District to Silicon Valley tech corridors.
What is a commercial moving service?
A commercial moving service is the planned relocation of a business and its physical assets, including office furniture, workstations, technology, inventory, and records, from one facility to another. Unlike a residential move, a commercial move is scheduled and sequenced around an operating company, because the true cost of a business relocation is measured in downtime, not just labor hours. Ontrack Moving® provides commercial moving as an asset-based carrier: we own our trucks, we employ our crews directly, and we do not broker commercial moves to third-party carriers. The objective of a commercial moving service is business continuity, moving your team from working desks at the old address to working desks at the new one with as little operational interruption as the schedule allows.
As of August 2026, Ontrack Moving® operates under USDOT #2551548 with a DOT inspection record that exceeds the national average, holds CA License CAL-T190721, and runs its own warehouses in Hayward, CA and Peoria, AZ. The company carries a $10,000,000 Combined Protection Tower covering building and premises liability. Client equipment and belongings are covered separately by basic $0.60/lb cargo liability per article, with additional valuation protection available for purchase.
Types of commercial moves
Commercial moving covers distinct verticals, each with its own equipment and compliance requirements:
- Office relocations, from single suites to multi-floor corporate headquarters
- Warehouse and distribution moves, including racking systems and pallet inventory
- Medical and dental office moves with HIPAA-aware records handling
- Laboratory relocations for climate-sensitive instruments and equipment
- Data center and server moves with anti-static packaging
- Law firm moves with lockable crates for confidential files
- Retail and restaurant FF&E moves: display cases, POS systems, and kitchen equipment
Commercial moving vs residential moving: what actually differs?
Unlike residential moves, which center on one household and one move day, a commercial move is built around a business that has to keep operating while its entire workspace changes address. Five differences drive how the work is planned:
- Scope. A residential move handles the contents of a home. A commercial move covers workstations, conference rooms, file rooms, IT hardware, breakrooms, and often warehouse racking or specialty equipment, each labeled and routed by destination.
- Scheduling around business continuity. Commercial crews work evening shifts starting at 6 PM, weekends, and overnight windows so revenue-producing hours stay open. Larger projects run as phased relocations under the Phase-Shift Protocol, moving departments in staggered cycles.
- Building coordination. Commercial buildings require Certificates of Insurance, freight elevator reservations, and loading dock windows at both addresses before a single crate rolls. Residential moves rarely involve any of that outside a high-rise.
- Inventory. Commercial moves run on a labeled, destination-coded inventory, so every crate, monitor, and chair carries a label naming its room and desk at the new address. The crew places it without stopping to ask your staff where it goes.
- Crew scale. Commercial projects field larger foreman-supervised crews with a dedicated project manager coordinating timeline, building access, and client decisions. Our crew members are direct employees, not subcontracted labor.
What is included in a commercial moving service?
A full-service commercial move from Ontrack Moving® typically includes seven workstreams:
- Pre-move planning and project management. An on-site walkthrough of both locations, a written proposal with scope, timeline, crew plan, and itemized costs, and a dedicated project manager as your single point of contact for building coordination, crew scheduling, and timeline management.
- Packing, labeling, and asset protection. Commercial-grade packing with destination-coded labels, plus building surface protection: Neoprene floor runners, Masonite boards, door frame padding, and the full 15-Point Protocol.
- IT, data, and equipment relocation. Anti-static packaging and padded crates for servers and network equipment, coordinated with your IT team on disconnect and reconnect timing. Your IT staff handles data backup and system reconnection; our crews handle physical transport and placement.
- Furniture and workstation disassembly, transport, and reinstallation. Cubicle systems including Herman Miller, Steelcase, Haworth, and Knoll are labeled, photographed, disassembled, transported, and reassembled per your floor plan.
- Storage and phased logistics. Warehouse storage in Hayward, CA and climate-controlled space in Peoria, AZ for staging, overflow furniture, and phased relocations when the new space is not ready.
- Building access, COI, and regulations. Freight elevator reservations, loading dock scheduling, and and a building-specific Certificate of Insurance. Ontrack Moving® works to a standard 24-hour COI turnaround once the building's requirements are received. A COI is the document your property manager requires before granting building access. It names the property manager or landlord as additional insured under our general liability policy for the duration of the move. That policy covers building and premises liability. Client equipment and belongings are covered separately by basic $0.60/lb cargo liability per article, with additional valuation protection available for purchase.
- Unpacking and setup. Crates unpacked, furniture placed per the agreed layout, debris removed, and a room-by-room walkthrough before sign-off.
How is a commercial move priced, and what drives the cost?
Commercial moves in the Bay Area and Phoenix start at $175 per hour for a 2-man crew with equipment, and most office relocations are quoted as a written project proposal after an on-site walkthrough rather than by the hour alone. Five factors drive the cost of a commercial move:
- Office square footage and the volume of furniture, files, and equipment in it.
- Floor count and elevator access at both buildings; stair carries and shared freight elevators add crew time.
- IT equipment volume, since servers and electronics require anti-static packaging and slower, padded handling.
- Timeline. After-hours and weekend moves may include a modest premium, and compressed schedules can require larger crews.
- Access conditions. Loading dock availability, parking, and the distance between the dock and your suite.
Final charges will be based on actual labor time, materials used, access conditions, scope changes, waiting time, and any additional services requested or required to complete the move. Request a written commercial proposal or call (888) 914-8787 for a free on-site estimate.
How far in advance should a business book a commercial move?
Planning should start about 90 days out, as set out in our office relocation guide. Book the mover 4-8 weeks in advance for a small office and 8-12 weeks in advance for a larger relocation. That lead time is consumed by the coordination the move actually requires: building management approvals and Certificates of Insurance at both addresses, freight elevator and loading dock reservations, IT disconnect and reconnect scheduling, and employee communication. In high-rise markets like the SF Financial District, the freight elevator calendar and the COI approval can gate your move date before crew availability does; in the Phoenix summer, early-morning starts are scheduled around desert heat. Rush moves are possible with additional coordination. Schedule a walkthrough to get your date on the calendar.
Asset-based carrier vs moving broker: what is the difference?
Ontrack Moving® is an asset-based carrier, which means we move you on our own USDOT #2551548 trucks with our own crews, while a broker sells your job to a third-party carrier you have not vetted. The difference shows up in accountability, federal safety record, and liability.
| Ontrack Moving® (Asset-Based Carrier) | Moving Broker | |
|---|---|---|
| Who shows up | Our own trucks (USDOT #2551548) and direct-employee crews | A third-party carrier the broker assigns, often unknown until move day |
| Accountability | One company from estimate to delivery | The broker hands off; no carrier of record until your job is sold |
| Federal safety record | DOT Inspection Record Exceeding the National Average under FMCSA inspection | Varies by whichever carrier is assigned |
| Liability | $10,000,000 building liability and standard $0.60/lb cargo liability per article | Depends on the assigned carrier coverage |
| Reviews | 4.9/5 from 2,847 reviews | Reviews are for the broker, not the crew that moves you |
Commercial Moving: Quick Facts
- Move Types: Offices, warehouses, retail, medical, legal, tech companies (local and interstate)
- Coverage: California and Arizona, with interstate moves across the Western US
- Capabilities: Cubicle systems, IT equipment, file rooms, conference furniture
- Availability: Evenings, weekends, and overnight moves to minimize downtime
- Credentials: USDOT #2551548 | CA License CAL-T190721 | $10M Tower Protection
- COI Turnaround: Certificate of Insurance with fast turnaround
Business-first approach
When Your Lease Ends, the Clock Starts
Commercial moves demand precision. Overlap rent, employee productivity, client meetings, IT connectivity. every detail matters. We assign a dedicated project manager to coordinate timelines, building access, and crew scheduling so your move stays on track.
After-Hours Execution
Most clients prefer evenings or weekends to avoid disrupting operations. Our crews start at 6 PM or work full weekends to minimize your downtime.
Dedicated Project Manager
One point of contact handles building coordination, crew scheduling, and timeline management. No chasing down multiple people for answers.
Commercial COI Documentation
We carry a $10M Tower Protection and provide COIs with additional insured endorsements for both origin and destination buildings. Standard $0.60/lb cargo liability included. Read what a certificate of insurance covers before you book, or see our secure office decommissioning case study for how we run a high-security commercial project. For a downtown high-rise example, read our San Francisco office move and decommission case study. For a warehouse and office move that kept the inventory in order, see our warehouse and office relocation case study.
Industry expertise
Industries We Serve
Tech Companies
Startups to enterprise. We handle server rooms, standing desks, dual-monitor setups, and collaborative workspaces. Experience with SF SoMa, Palo Alto, and Tempe tech corridors.
Law Firms
File room organization, library transport, and executive furniture. We understand confidentiality requirements and use locked crates for sensitive documents.
Medical & Dental
HIPAA-aware handling of records and equipment. Exam tables, lab equipment, and patient file systems moved with proper care and documentation.
Retail & Restaurants
FF&E (furniture, fixtures, equipment) relocation. Display cases, POS systems, kitchen equipment. Quick turnaround to minimize lost revenue.
Warehouses & Distribution
Racking systems, pallet inventory, and heavy machinery. We coordinate with forklift operators and maintain inventory tracking throughout the move.
Corporate Headquarters
Executive suites, boardrooms, and multi-floor relocations. Phased moves that keep departments operational while transitioning to new space.
Real projects, real results
Our Work in Action
A sample of commercial moves we have completed across the Bay Area and Phoenix.
20,000 SF Corporate Move
Tech Company Headquarters
Tech Startup Relocation
Standing Desks & IT Equipment
High-Rise Office Move
Floor Protection & Building Care
Cubicle Reconfiguration
Steelcase System Install
Workstation Assembly
Open-Plan Office Setup
Cubicle Panel Transport
Organized Component Handling
We handle commercial projects across the Bay Area and Phoenix every week.
Comprehensive capabilities
What We Move
Furniture & Workstations
- Cubicle systems (Herman Miller, Steelcase)
- Executive desks and credenzas
- Conference tables and seating
- Standing desks and ergonomic chairs
- Lobby and reception furniture
- Breakroom and kitchen equipment
IT & Electronics
- Servers and network equipment
- Desktop computers and monitors
- Printers, copiers, and MFPs
- Phone systems and video conferencing
- UPS and power equipment
- Anti-static packaging available
- Certificate of Destruction available
Files & Storage
- Filing cabinets (loaded or emptied)
- Archive boxes and records
- Library shelving and books
- Safes and secure storage
- Warehouse racking systems
- Lockable crates for sensitive items
How it works
Six Steps to Your Office Move
On-Site Walkthrough
We visit your current and new locations to assess scope, access challenges, and special requirements. No accurate quote without seeing the space.
Detailed Proposal
You receive a written proposal with scope, timeline, crew size, and costs. Clear, itemized pricing. We include building coordination and COI documentation.
Pre-Move Preparation
We coordinate building access, elevator reservations, and loading dock scheduling. Your team receives move instructions and labeling supplies.
Execution Day
Uniformed crew arrives on schedule with floor protection, packing materials, and specialized equipment. Project manager on-site to handle decisions and adjustments.
Setup & Walkthrough
Cubicles reassembled, furniture placed per floor plan, and debris removed. We walk through with you to confirm everything is in place before sign-off.
After-Move Support
Your project manager follows up to address any adjustments, furniture placement changes, or additional items that need attention. We stay available until your team is fully settled and operational.
Commercial office and warehouse relocation
We recently hired Ontrack Moving for our commercial relocation, and I couldn't be happier with their services. From start to finish they were on point. The movers were punctual, well-coordinated, and handled our office and warehouse move with care. They meticulously packed, transported, and unpacked everything... Their experience in commercial moving was evident throughout the process.
Verified on Google
Third time using Ontrack, Bay Area to SD
Third time using this service. Great company. Moved from Bay area to San Diego. 4 man team in bay, 2 in SD. 3BR apt to 3BR townhouse. Great front office, easy to work with. Up front pricing, no runaround.
Verified on Google
Burlingame to Washington state
Ontrack Moving was fantastic. Paul came out to survey our storage locker and apartment and provided a fair bid for a move from Burlingame, CA to Oak Harbor, WA. He was able to meet our timeline for scheduling the load in and the big, two day drive up north.
Verified on Google
Service areas
One Commercial Moving Partner. California & Arizona Coverage.
San Francisco Bay Area
Commercial moving from our Hayward headquarters. Experience in SF Financial District, SoMa, Palo Alto, and Silicon Valley tech corridors.
SF Neighborhoods
South Bay
Phoenix Metro Area
Commercial moving from our Peoria location. Experience in Downtown Phoenix, Scottsdale business parks, and Tempe tech corridors. See our Phoenix office building compliance requirements guide.
Asset-Based Carrier • USDOT #2551548
These Are Our Trucks.
This Is Our Warehouse.
A dedicated fleet of Freightliner box trucks and support vehicles at our Bay Area headquarters. We run the same setup out of Peoria, AZ. Every truck has our name on the side because we own them. No leased equipment, no borrowed rigs, no third-party logos showing up at your loading dock.
When a broker quotes your commercial move, ask one question: where is your warehouse? If they cannot answer, they do not have one. We have two. Hayward, CA and Peoria, AZ.
Specialized Industry Movers
Dedicated pages for industries with unique compliance, equipment, and handling requirements.
Anti-static packing, climate-aware transport, rack relocation.
HIPAA-compliant handling, lab equipment, low-downtime transitions.
Confidential file handling, NDA protocols, documented handling procedures.
Serving the Tri-Valley, Silicon Valley & Phoenix Metro
Corporate relocation experts for business parks, Class A offices, and tech campuses across two states.
Silicon Valley, SF & Phoenix
Cupertino Los Gatos Saratoga Financial District SoMa Mission Bay Peoria Glendale Goodyear Surprise Fountain HillsProprietary asset-protection framework
The Ontrack Signature 15-Point Protocol
Our proprietary asset-protection framework, standard on every move.
1. Triple-Point Floor Shielding
Neoprene runners, adhesive film, and masonite "power paths" for hardwoods and marble.
2. Architectural Door Jam Armor
High-impact foam bumpers locked onto every entry/exit frame.
3. Custom Railing Soft-Wrap
Tension-wrapped padding for all woodwork and glass railings.
4. Threshold Plate Deployment
Heavy-duty ramps to bridge door sills and neutralize vibration.
5. Wall-Guard Perimeter
Padding of "tight-turn" corners in hallways to prevent drywall impact.
6. Multi-Layer Soft-Crating
Non-abrasive paper followed by 4-ply heavy-duty moving blankets.
7. Glass & Mirror Hard-Siding
Double-walled "telescope" boxes for every mirror and glass top.
8. Corner-Block Armor
Reinforced edging for all sharp-cornered furniture (desks/cabinets).
9. Thermal Staging
Prep for climate-sensitive assets (Art/Tech) before loading.
10. Vibration-Damping Loading
Vertical E-Track securing and "top-tiering" for fragile items.
11. Detailed Inventory Tagging
Detailed inventory with condition noted for items in scope when applicable.
12. Vacuum-Sealed Hardware Archiving
All assembly hardware is sealed and tethered to the main item frame.
13. Hazardous Component Sweep
Verification of removal for all batteries, fluids, or pressurized canisters.
14. Mission-Critical Power Brief
5-minute onsite strategy meeting between Foreman and Client.
15. The $10M Final Verification
Room-by-room walkthrough at destination for careful staging.
Office Moving by City
City-specific office relocation services with local building requirements and COI coordination.
B2B Relocation Guides
In-depth playbooks for complex commercial and executive relocations.
Phase-Shift Protocol, Class A building compliance, sub-grade garage protocols, and $10M Tower Protection for corporate relocations.
Silicon Valley to Phoenix high-end corridor. Thermal-staging at Peoria terminal, white-glove handling, and climate-controlled storage.
The 90-day plan for office managers. IT migration, furniture strategy, labeling systems, and move-day operations.
Built for business
Who We Work With
Office Managers
You are responsible for the move but have a hundred other things on your plate. We take the logistics off your hands so you can focus on your team.
Facilities Directors
Multi-location moves, phased relocations, and complex timelines. Our project managers speak your language and deliver detailed reporting.
Business Owners
Your business is your livelihood. We understand the stakes and execute moves that get you back to revenue-generating activities as fast as possible.
Common questions
Commercial Moving FAQs
Commercial moves in the Bay Area and Phoenix start at $175 per hour for a 2-man crew with equipment. Final project costs depend on office square footage, floor count, elevator access, IT equipment volume, and timeline. After-hours and weekend moves may include a modest premium. Contact (888) 914-8787 for a free on-site estimate.
Yes. Most commercial clients prefer after-hours or weekend moves to minimize business disruption. We offer evening shifts starting at 6 PM and full weekend availability. After-hours moves may include a modest premium, but many businesses find this worthwhile to avoid lost productivity during business hours. We staff crews specifically for overnight and weekend commercial work.
Yes. We provide Certificates of Insurance with fast turnaround at no extra charge. Commercial buildings typically require higher coverage limits than residential properties. We carry $10M general liability and can provide additional insured endorsements naming your building management or landlord as required by your lease. Basic valuation protection of $0.60/lb per article is included with every move. Both origin and destination buildings are covered. Learn more about insurance and protection →
IT equipment requires special handling. We use anti-static packaging, temperature-aware transport when needed, and coordinate with your IT team on disconnect/reconnect timing. Servers are moved in padded crates designed for sensitive electronics. We recommend your IT staff handle data backup and system reconnection while we handle physical transport and placement.
Yes. Our crews are trained in major cubicle systems including Herman Miller, Steelcase, Haworth, and Knoll. We label all components, photograph configurations, and reassemble workstations at your new location according to your floor plan. This helps employees return to properly configured workspaces with minimal adjustment needed.
We recommend scheduling commercial moves 4-8 weeks in advance for small offices and 8-12 weeks for larger relocations. This allows time for planning, building coordination, IT scheduling, and employee communication. Rush moves are possible with additional coordination, but proper lead time supports a smoother execution.
Yes. We have warehouse facilities in both Hayward (Bay Area) and Peoria (Phoenix). Our Peoria warehouse is climate-controlled, and our Hayward warehouse is secure and monitored with naturally moderate Bay Area temperatures. This is useful when your new space is not ready, during phased relocations, or for storing excess furniture and equipment. Commercial storage is billed monthly with flexible terms. Learn more about our storage solutions.
Verify the company is a licensed carrier with an active USDOT number, not a broker dispatching random crews. Check their federal Out-of-Service rate on FMCSA (ours exceeds the national average). Confirm they carry substantial general liability for commercial work and can provide COI documents naming your building management as additional insured. Ontrack Moving carries a $10,000,000 Combined Protection Tower for building liability, with standard $0.60/lb cargo liability per article, employs its own crews, and has completed over 25,000 relocations since 2014. Our USDOT is #2551548.
Coverage comes in two separate layers, and a business should ask any mover to spell out both. Ontrack Moving® carries a $10,000,000 Combined Protection Tower that covers building and premises liability, meaning floors, walls, elevators, loading docks, and the structures at both properties. Business equipment and belongings are covered separately by basic $0.60 per pound per article cargo liability, the federally mandated minimum. Under that standard, a 5 lb laptop carries a maximum basic liability of $3.00, which is why businesses relocating high-value technology often purchase additional valuation protection before move day. Additional valuation protection is available for purchase through third-party providers and is not included by default. Learn more about insurance and protection →
Yes. Ontrack Moving® moves confidential business materials using lockable crates for sensitive documents and documented handling procedures for sensitive files and equipment. Crews are uniformed, vetted, foreman-supervised direct employees, not subcontracted labor. For law firms we follow confidentiality requirements including NDA protocols, and for medical and dental practices we use HIPAA-aware records handling. A Certificate of Destruction is available for retired drives, media, and equipment.
A commercial mover that operates as an asset-based carrier owns its trucks and employs its crews; a broker sells your move to a third-party carrier you have not vetted, often unknown until move day. Ontrack Moving® is an asset-based carrier under USDOT #2551548: it owns its trucks, employs its crews directly, and does not broker commercial moves to third-party carriers. Any business can verify a carrier before signing by checking its authority, equipment, and inspection history at safer.fmcsa.dot.gov. Ontrack Moving® maintains a DOT inspection record that exceeds the national average.
Prepare the square footage of both locations, the floor count and elevator access at each building, an estimate of workstation and IT equipment volume, your target move dates and any lease deadlines, and the COI requirements from your building management, including the additional insured wording the property manager requires. With that information, Ontrack Moving® schedules an on-site walkthrough and returns a written project proposal with scope, timeline, crew plan, and itemized costs. Final charges will be based on actual labor time, materials used, access conditions, scope changes, waiting time, and any additional services requested or required to complete the move. Request a commercial quote or call (888) 914-8787.
